Stewards - West Midlands District Association

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Stewarding is not as difficult as some may think. In fact, it can be quite rewarding and is an excellent way of getting to know more campers in the D.A. whilst giving you a chance to do a little something for the club.
What does the steward do? 

1.   Make yourself known to the landowner/farmer.
Ask if there is anything you should be made aware of and confirm the location of water and elsan points.

2.   Put out the signs.
Ideally, this should be done well before the site opens – some stewards even do this the day/evening before. Signs will be given to you by the Chief Sites Steward or his/her representative. 
Placing the signs is largely common sense – use the site directions as a guide and place signs at significant junctions. 

The "Dogs on lead" and "Speed Limit (5mph)" should be placed near the entrance. 

The "Steward" sign will go outside your unit. 
The "Water" and "Elsan" signs should be placed near the water and elsan points – see, easy aint it.

3.   Stewards Sheet
You will receive the Stewards sheet by hand or post prior to the meet.
Fill in the details required for each unit (its obvious what goes where when you see the sheet).  You can fill the sheet out as campers arrive or do this during the meet.
Its usual to collect the fees as you fill in the sheet but there are always one or two you may need to collect from later (usually the committee members).
The fee per unit (per unit night) to be collected will already be marked on the Stewards sheet, together with the fee  per unit (per unit night) to be paid to the landowner/farmer. Simply pay the total to the landowner/farmer when you are sure you have collected all the fees in or just prior to leaving. Try and obtain a receipt from the landowner/farmer if possible (don’t panic if you can’t).

4.  Coffee Morning
It is customary to have of coffee morning on Sunday (usually around 11am outside the stewards unit). However, this is not compulsory – you decide.
Coffee, tea, biscuits etc. will normally be given to you prior to the meet.  If you need more, go get it and deduct it from the stewards sheet or claim it back via a committee member or the Chief Sites Steward.
You don’t need to give a speech or anything but it would be helpful if you could remind the campers of the next one or two meets and possibly any significant events being held in the near future (check this web site before you go).

5.  Promote the DA and club
The most important thing to remember is that, for many people new to D.A. camping, the steward is the first representative they will meet.  Do your utmost to make them feel welcome and offer your help and assistance freely.
If you think you can steward a West Mids. D.A. meet or would like more information please email me (Sean) using the email form accessed using the "Contact US" button on the menu bar.

Rules & Regulations For The Guidance Of Camp Stewards
Camp Stewards are recommended to read the Codes contained in the Club Handbook which is issued free to all members, but particularly the CODE OF CONDUCT FOR THE ORGANISATION OF MEETS.

Specific attention is drawn to the following:

  • Stewards unable to attend the meet should immediately notify the Chief Steward or DA/Secretary and, when possible, nominate a substitute.

  • The named Steward is responsible for all matters appertaining to the meet and his/her decision is final subject to the right to appeal to the committee.

  • The Steward is responsible for recording details of all members attending the meet and of all monies received and paid (form provided).

  • With the assistance of all other members at the meet, the steward will ensure that the Codes Of The Club are upheld and the site is left at least as clean and tidy as before.

  • Direction Signs should be placed as early as possible prior to the meet.

  • If permanent sewage disposal is NOT available the Steward will, with the agreement of the landowner, and avoiding contamination of water courses, arrange for a pit of adequate size to be dug for the disposal of the contents of chemical toilets as well as the subsequent infilling and the replacement of turf.

  • No toilet (or part thereof) is to be filled or cleaned at the drinking water tap.

  • Meets are restricted to club members, whose membership cards must be produced if properly requested.

  • Open fires are not allowed.

  • The Stewards permission should be obtained for the use of barbecues.

  • All vehicles are restricted to 5 mph.

  • Vehicles should be parked at right angles to a slope.

  • No learner drivers.

  • Cyclists are to ride at no more than 5 mph or to push the cycle if near to units.

  • There should be a minimum distance of 20 feet between facing walls of adjacent units, including awnings.

  • Members should be encouraged to place a fire bucket containing water outside each unit.

  • All animals are to be under control at all times with a maximum lead, when tethered, of 6 feet.

  • Animals are to be exercised away from units.

  • Animal owners are responsible for collection and hygienic disposal of pet residues.

  • Children (including ccy members) are the responsibility of their parents or another nominated adult all times.

  • Kites, guns, bows and arrows, catapults or similar and any games likely to cause injury, damage, or annoyance to others, are not permitted.

  • Ball games or Frisbee throwing etc. must be well away from units and only with permission from the steward.

  • Noise to be kept to a minimum, and no noise at all between 11 pm -7am.

  • Stewards will ensure that generators, when used, do not cause offence to other members,

  • The club accepts no responsibility for loss or damage to persons or property.

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